![]() ![]() Key strategic moves like mergers or acquisitions.A host of reasons might trigger sending a board into executive session, including: Open meetings are not an appropriate forum for discussing matters that people consider personal and private. Violators can be disciplined, removed from office, or sued. The board meeting minutes would reflect that motions were made to enter and exit executive session and the length of time the executive session was held.Īll discussions that take place during executive session should be held in the strictest of confidence. The minutes of the executive session should only be approved in the executive session. For nonprofit organizations, under Robert’s Rules of Order voting is allowed to take place during executive session. It takes another motion, second, and vote to end the executive session and return to the regular meeting. ![]() It’s worth repeating that for public governing bodies, no action is taken during executive session-only discussion to decide if a vote needs to be taken at the regular session or if information is needed for a vote. If the vote signals a move to executive session, all attendees except for executive committee members will be asked to leave the meeting space. The board should be given the opportunity to debate the motion and then the vote is taken. To do this, a member must make a motion to move into executive session. ![]() When a matter of a sensitive nature arises, the board may move into executive session during a regular board meeting. Making executive meetings a standardized practice also helps alleviate management’s potential worry over being talked about behind closed doors. This is a good way to fulfill the goal of enhancing relationships between board members. For nonprofit organizations, executive committees often meet anywhere from a few days to a couple of weeks before the official board meeting as a standard practice. Moving the Meeting into Executive Sessionįor public governing bodies, a meeting of executive session can be a pre-planned meeting, but can also take place during a regularly scheduled meeting. ![]() This protocol is also one that assures board independence and oversight. Board members don’t take any parliamentary action during executive session.Įxecutive session is also an important protocol for board members where they solidify their relationships with each other and with management. The time spent in executive session is not for formal voting, rather time spent sorting things out privately. While it may seem like the board is hiding information during an executive session, quite the opposite is true.Įxecutive sessions are intended to protect the innocent and assure confidentiality about sensitive matters. Almost certainly your mind will start to wonder if they are saying anything negative, even if it’s a standard protocol, like an employment review. The Purpose of Executive SessionĮnvision a situation where you know for certain that others are talking about you. Disruptive attendees may be asked to leave. When attending public meetings, observers are expected to practice appropriate etiquette by being quiet, observant, and respectful. Members of the public don’t have the right to make motions or vote. Members of the public have the right to attend public meetings, but they don’t get to speak unless the agenda allows and encourages public participation. The most common types of open meetings are city or state government meetings, school boards, and home or condo associations. Other meetings are open meetings for the public to attend, but they have to follow certain rules. Public Attendance Participation at Open MeetingsĬertain types of organizations allow closed meetings which means that only their members are allowed to attend. When you know how and when to use it, executive session is a valuable tool that benefits the board and management equally. Have you ever been to an open meeting where something came out into public view that would have been better if it had been handled privately? Perhaps someone’s reputation or career was damaged before the board had time to discuss the full scope of the facts? Executive sessions are designed to handle such matters. ![]()
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